Privacy Policy

Privacy Policy

Last updated: January 15, 2025

Introduction

Currie, Balerno & District Round Table (CBDRT) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information.

Information We Collect

Contact Forms

When you submit a contact form on our website, we collect:

• Your name
• Your email address
• The subject and message content you provide

This information is sent directly to our enquiries email address and is not stored in any database.

Newsletter Subscription

When you subscribe to our newsletter, we collect:

• Your email address (required)
• Your first name (optional)
• Your last name (optional)

This information is stored securely by our email service provider, Resend, and is used solely for sending you updates about CBDRT events and activities.

How We Use Your Information

We use your personal information for the following purposes:

1. Contact Forms: To respond to your enquiries and communicate with you about CBDRT activities
2. Newsletter: To send you updates about our events, fundraising activities, and community news
3. Event Organization: To coordinate our community events and activities

Legal Basis for Processing (GDPR)

Under the General Data Protection Regulation (GDPR), we process your personal information based on:

• Consent: When you subscribe to our newsletter or submit a contact form, you provide explicit consent for us to process your information
• Legitimate Interests: For responding to enquiries and organizing community events

Your Rights

Under GDPR and UK data protection laws, you have the following rights:

1. Right to Access: Request a copy of the personal information we hold about you
2. Right to Rectification: Request corrections to your personal information
3. Right to Erasure: Request deletion of your personal information
4. Right to Withdraw Consent: Unsubscribe from our newsletter at any time
5. Right to Object: Object to processing of your personal information
6. Right to Data Portability: Request transfer of your data to another organization

Newsletter Unsubscribe

You can unsubscribe from our newsletter at any time by:

• Clicking the unsubscribe link at the bottom of any newsletter email
• Visiting our unsubscribe page at https://cbdrt.com/api/unsubscribe
• Contacting us directly at enquiries@cbdrt.com

Data Security

We take appropriate technical and organizational measures to protect your personal information:

• All data transmission is encrypted using HTTPS
• Newsletter data is stored securely by Resend, our email service provider
• Contact form submissions are sent directly to our email and not stored in databases
• We do not sell, rent, or share your personal information with third parties for marketing purposes

Third-Party Services

We use the following third-party services:

Resend (Email Service Provider)

• Purpose: Managing newsletter subscriptions and sending broadcast emails
• Data Shared: Email address, first name, last name (if provided)
• Privacy Policy: https://resend.com/legal/privacy-policy

Microsoft Azure

• Purpose: Website hosting and backend functions
• Data Shared: Contact form submissions (not stored permanently)
• Privacy Policy: https://privacy.microsoft.com/

Data Retention

• Contact Forms: Messages are retained in our email inbox according to our email retention policies
• Newsletter Subscriptions: Your subscription information is retained until you unsubscribe
• Event Coordination: Information related to specific events is retained only as long as necessary for event organization

Cookies

Our website does not use cookies for tracking or analytics purposes. Any cookies used by our hosting provider (Azure Static Web Apps) are strictly necessary for the website to function.

Children's Privacy

Our website is not directed at children under 16 years of age. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page indicates when the policy was last revised. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

Email: enquiries@cbdrt.com

Address: Currie, Balerno & District Round Table, Edinburgh, Scotland

Complaints

If you believe we have not handled your personal information properly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: https://ico.org.uk/ Helpline: 0303 123 1113

CBDRT is a local volunteer organization dedicated to raising funds for community causes in the Currie, Balerno, and surrounding areas.